12 Morning Meeting Ideas to engage your team
Author: Carina Czisch
· 4 mins read
A regular meeting of all team members is important to the success of the project. By bringing new elements into the morning meeting, formats can be restructured and time can be made fun and efficient. Morning meetings are important to moving the business forward because they are where information is shared, problems are solved, and decisions are made. They also help build team spirit. We’ve collected 12 Morning Meeting Ideas you can use to take meetings from boring to effective and fun!
1. provide breakfast
The first one of our morning meeting ideas is Food. Food definitely makes people show up. And with a good mix of different foods, smoothies or iced coffee, things go a lot better too.
2. start at an uneven time
Starting at an odd time helps participants remember the meeting time. Meetings that start at 8:00, for example, might then start at 8:07. This is rather unpredictable, so this time will stand out and be remembered. Also, this way the meeting will be made more exciting because the meeting will no longer be associated with a boring 8 o’clock meeting.
Then the meeting should also start at this time so that the expectations of the team can be met. And in this way, it can also be ensured that the time frame is adhered to. Meetings that start on time can also end on time.
For those who are late, you can come up with a funny consequence.
Motivate your team to share the news that fits the industry to some extent. For example, what new tools are out there to discover in marketing, or if there is anything new about client projects. By sharing both industry-related and private information, the team can collaborate better.
4. prepare an Icebreaker
The first few minutes can be used as an icebreaker. This can be done by asking the Tam questions about how the team is doing or simply starting with small talk. There are plenty of icebreaker questions for this. For example, you can ask each team member to tell you what they like to do in their free time or at the weekend.
For this, you can pass an object around, like a ball, or just take turns. You can also do this virtually. Then the team members can take their turn as they entered the chat. This way the meeting can start with a relaxed atmosphere.
5. a quiz
You can also start the meeting with a quiz. This could be related to the topic of the meeting. This will make all members attentive and preparation for the meeting is necessary. Because it shows that they need to read the information before the meeting and this way everyone can also participate and join in.
6. sticky notes
You can equip the meeting room with different problems. Then the team can sticky notes with solutions on the walls and everyone can have a part in solving the problem. Then the team can stick pieces of paper with solutions on the walls and everyone can participate in solving the problem. Also, online this works with different online mindmap tools. More about this on our blog post 15 agile collaboration tools for remote teams.
It makes the questions and solutions more visible and it is easier to generate new ideas. In addition, this method promotes team building, as it drives collaboration within the team.
7. set up an agenda
An agenda is a good foundation for the meeting to proceed in a structured way. It gives meaning to the meeting and shows the team why participation is important to them. It also allows the team to prepare important items for effective problem solving and to prepare new ideas.
Participants need to know the purpose of the meeting so they stay on topic and know exactly what will be discussed. Therefore, a small agenda should be prepared and sent to the participants one day before. A timed agenda can also be helpful.
8. invite the relevant people
It is best to invite only people who are needed for the meeting. These people should also be invited in time because especially in remote teams everyone has different schedules. By inviting people in time, team members can relax and prepare, and meetings can be more productive and therefore more effective. In addition, everyone is more likely to show up on time for the meeting.
9. get everyone the information
As described above, it is important to inform participants at an early stage. But it is equally important to make the information available. This way everyone can read through the information and think about it. This also saves reading out information aloud, which everyone can read up on themselves.
10. set up a meeting place
The location of the meeting also plays an essential role. Participants should not only know about the topic and time of the meeting, but also the place where it will take place. Whether the location is in the office or online via teams, you should definitely tell the participants the exact place. Otherwise, someone might not find the room or be late.
11. stand up meetings
For short meetings, such as weekly marketing meetings that last about 10 minutes, you could hold stand-up meetings. This involves everyone standing for the duration of the meeting. Participants can move around a bit and not just sit like they do the rest of the day. The meeting can be a bit more energetic as a result, and everyone keeps shorter in what is to be discussed by standing.
12. end it on time
And the last of our morning meeting ideas is to end the meeting on time. As mentioned above, the time frame is an important aspect. Therefore, just as you start on time, you should also end on time. This way, discussions do not drag on forever and the participants know for the next meeting that the time frame will be kept. In addition, short information about the time in between helps to keep the tempo.