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What Does a Project Team Look Like?

Author: Simone Kohl

· 3 mins read

With effective project management, companies can achieve more efficient and optimized results. Therefore, it is important to understand how successful project management works, which roles are important, and how the composition in the team works. Every project team is unique and needs good management.

What is a Project Team?

In a project team, several people work together to complete a project and achieve its goals. There is a project manager and other employees who are directly and indirectly involved with the project. Teams are made up of different people who have specific skills to complete the project. The structure and individual roles differ from team to team. In addition, the tasks and responsibilities of the project manager are different in each project team.

Roles and Responsibilities in a Project Team

A project team consists of several people with different tasks and powers. The way of working depends entirely on the methodology.

There are the following roles:

  • Project manager
  • Team members and project participants
  • Business analyst

Project Manager

The project manager is the main person in a project. He is responsible for the success and quality of the project. The project manager must ensure that the project stays within the time frame and the budget. Also, this person ensures that set goals are achieved. Project managers ensure that resources are used effectively and that communication between all parties involved is smooth.

Responsibilities include the following:

  • Preparation of the project plan
  • Management of the results
  • Leading the team
  • Adherence to the schedule and budget
  • Assigning tasks to individual team members
  • Communication with stakeholders

Project Team Members

Team members are the people who work directly on the tasks relevant to the project. They can be both internal and external consultants. Again, the tasks may vary depending on the project.

The tasks of the project team members include the following:

  • Completing individual tasks
  • Contributing to the achievement of the project goals
  • Contributing expertise
  • Documentation

Business Analyst

The role of the Business Analyst is to define the requirements of the business and provide solutions to problems. As part of a project team, the Business Analyst ensures that the goals of the project are pursued and create value for the business.

Responsibilities include the following:

  • Defining the project objectives
  • Gathering requirements
  • Documenting the project
  • Ensuring the required project deliverables are achieved
  • Providing solutions to problems

More about the Business Analyst here: The position of a Business Analyst

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5 Tips on How to Manage Project Teams Effectively

To keep the team motivated, they must make continuous improvements. This allows the managers of the project to lead the way.

  1. Ensure Transparency and Visibility in Project Teams
    • There should be a high level of transparency and visibility within the team so that all members can take advantage of the data available.
    • With transparency, the skills of individual members can be best utilized and progress can be monitored.
    • In addition, good transparency can improve communication within the team.
  2. Ensure Effective Team Communication
    • Because working in a team requires working with others, it is important to address communication regularly.
    • This is because communication is key to effective management.
    • Project teams need to align goals and interests.
    • Effective communication can quickly uncover and resolve problems.
  3. Encourage Teamwork in the Project Team
    • For the team to talk openly about tasks and problems, it is important to create a collaborative atmosphere.
    • Various tools and techniques can be used to optimize and simplify teamwork.
    • Here are 15 tools that improve collaboration.
  4. Establish Success Metrics
    • With the right metrics, you as a project manager can gain insights into the team’s performance, both from a higher-level and individual perspective.
    • This allows you to analyze workflows and identify and optimize inefficient processes.
    • The goal is to improve future project performance. 
    • Collecting this data and information is useful when you want to review project management performance.
    • After all, the more data you have, the more accurately you can measure and demonstrate success. 
  5. Feedback
    • You can also ask your team members for feedback.
    • This will help you improve the management style and better adapt it to the team.
    • You can find out what individual members do best and where they may need help.

Final Thoughts

With commitment and time, you can always improve your leadership style and help your project team to complete the tasks. It is also possible to improve productivity and generally create a positive atmosphere.

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